First impressions count and this is never more important than when welcoming a new employee. While most companies will focus on the HR aspects of an employee starting, there are several areas from an IT perspective that can make a huge difference to whether an employee feels welcome and is able to do their job well.
- The starting point is the role that person is doing – are they office based, will they being working from home occasionally or spending most of their time out of the office? This will determine the equipment you make available to them and whether a desktop, laptop, tablet or smartphone is most appropriate. Even if they are replacing a previous employee, it is still worth reviewing this in case the requirements of the role have changed.
- If you need to purchase new equipment at The Tech Lounge we will handle everything for you remotely from purchasing the right equipment to meet your needs, setting it up and testing it before delivering it to your site before your new employee starts.
- If a new member of staff will be using existing equipment it is also worth cleaning the old machines and devices to remove data relating to the previous user or even material that should not be there – sometimes employees working their notice can be less security conscious, downloading files or visiting websites that could compromise your security.
- You will also need to make sure that you have email accounts and passwords set up and that your new employee has access to the right systems. This needs to be done in good time as you may need to change some of your software agreements if you only have a set number of licences.
- How people need access to your systems, whether remotely or office based will also affect how you enable them to do this as well as the way you store your data, whether on your own servers or using cloud-based systems. This may seem like overkill for a new employee, but recruiting additional staff can be a good time to review whether ‘the way you have always done things’ is suitable going forward, particularly if recruiting this employee is at the beginning of a period of growth.
- If your team is expanding you also need to consider cabling and connections to make sure that you can accommodate additional staff. We will always conduct a site survey and discuss your business needs with you as, if you are planning to continue to expand and recruit more staff in the future, you need to ensure you have the capacity to support your business in the medium term, rather than just for this one employee.
So if you are getting ready to welcome a new employee to your business don’t forget the IT aspects. And if you are going to get specialist help from an IT company, make sure you check they have experience in this area. We have helped many companies with office moves and ensuring they have the right technology available to support their business as it grows. We often get feedback that because we are able to work around a business with minimal disruption this means that, apart from improving the way technology works, people hardly know we are there.
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